Data and Privacy

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Here’s some information about how we handle cookies and keep any data you share with us private, our approach helps us to remember you and show you more things we think you’ll like. Have a look below to find out more about data, cookies and privacy. The EU General Data Protection Regulation (GDPR) is the most important change in data privacy regulation in 20 years, it came into force on 25 May 2018.

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At the ILS we collect your data only with your permission and we promise to use that data in a transparent manner. We want to follow your wishes and to allow that you can access our data to correct or update information that we hold about you. The EU General Data Protection Regulation (GDPR) is the most important change in data privacy regulation in 20 years, and it came into force on 25 May 2018. In reviewing our data we have found and deleted data for which we hold no record of consent for our use, therefore it is possible that some of our contacts will need to subscribe to our newsletter or other services again if they wish for us to stay in touch. If we are still contacting you and you believe you have not given consent for such contact please inform us and we will correct our data, every mail we send will contain an unsubscribe option.

The statements within this section constitute our Privacy Policy, this policy may change from time to time so please check it periodically. This update is current as from 22 June 2018.

1 The details which you provide about yourself and any information which identifies you such as your name, address, email address, telephone number, country of residence and credit and debit card details and any photograph (“Personal Information”) may be retained by us if either you provide this information when using one of the services available on our website, such as subscribing to our e-mail lists or when purchasing tickets or 2.4 below applies. Personal Information will be held on our system and used for operational purposes such as the processing of bookings and orders in connection with our on-line ticket and book ordering services and for mailing list subscriptions. In order to process a transaction, your Personal Information and card details may be passed to third party service providers. Card details will only be used for the purpose of handling an individual transaction.

2 The personal information you supply to us when you opt in to marketing communications will be used by the Irish Literary Society to keep you up-to-date with events and activities organised by, and news and information from the Irish Literary Society and its co-producers, other arts organisations and our sponsors.

The Irish Literary Society will only pass on your Personal Information for marketing purposes if the relevant box has been ticked.

Each e-mail we send you offers you the opportunity to amend these preferences, or you can ask us to do this by e-mailing irishlitsoc@gmail.com

2.1 The only times your Personal Information may be shared with a third party are where: (a) we have your prior consent to do so; (b) we are using a third party to send targeted advertisements, using information about you such as an email address or site cookies, if you have opted in to receiving marketing communications and supplied us with your email address; or (c) as mentioned in 2.4 below. You can opt out of this targeting here.

2.2 If you would like to revise the information provided to us at any time, or feel what we currently have on record is incorrect, you may update the information by e-mailing irishlitsoc@gmail.com

2.3 We may from time to time ask you for further information in order to update our records or for particular purposes. We will always tell you how we will use any further information received from you. From time to time we will need to send you our website and service announcement updates.

2.4 To tailor our communications and make our contact with you relevant, we use data supplied by you to help us decide which of our services and products to promote to you. If you have accepted analysis and advertising cookies we may also use your browsing behaviour on our websites for the same purpose.

We are an unincorporated organisation and will presently be applying to become a charity, we need support from voluntary contributions from our audience and other funders. Based on the frequency of your visits and purchasing patterns, we may promote our memberships to you or ask you for additional support for our work. If you are a member or donor, we may use a number of basic research tools to estimate your potential interest in other membership levels or in supporting us further.

From experience we know that our donors would expect us to have ascertained a level of interest and considered the appropriateness of a request for donations before approaching them. We therefore research some of our customers and supporters and occasionally potential supporters to find shared interests. This research may include information we hold on them (for example, payment methods and postcodes) and publicly-available information (for example, through social media, Companies House, Charity Commission), where they live, their age and similar demographics. In some cases, we will rely on legitimate interest for processing data of potential supporters. This means we may carry out initial research on potential higher level donors prior to requesting consent. This information will also help us to meet our obligations to protect the organisation from financial fraud and risk.

2.5 You have the right to obtain from us an electronic or paper copy of all Personal Information concerning yourself, or to speak to an Irish Literary Society representative on any matter, by e-mailing irishlitsoc@gmail.com. If you decide not to use our services any further or to instruct us to cease using your Personal Information as contemplated in this Policy, and notify us either in writing or by email as mentioned above, we shall destroy any retained Personal Information.

What about Brexit? The UK government has recognized that it will still be part of the EU when the General Data Protection Regulation (the “GDPR”) comes into effect on May 25, 2018. The UK has stated that it will comply with the GDPR, and that its compliance will not be affected by Brexit. To this end, on August 7, 2017, the UK Department of Digital, Culture, Media and Sport (the “DCMS”) published a Statement of Intent, in which it outlined the policy and objectives behind a proposed Data Protection Bill (the “Bill”), which was introduced in Parliament on September 13, 2017.

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[x_accordion_item title=”What are cookies?”][x_image type=”circle” float=”right” src=”http://irishlitsoc.org/wp-content/uploads/2016/12/cookie-monster.jpg” info=”none” info_place=”top” info_trigger=”hover”] A cookie is a small text file that’s stored on your computer or mobile device when you visit a website. We use them to remember your preferences and tailor our website to your interests. There are different types of cookies:

First party cookies

These are set by the website you’re visiting. And only that website can read them. In addition, a website might use a separate company to analyse how people are using their site and this separate company will set their own cookie to do this.

Third party cookies

These are set by someone other than the owner of the website you’re visiting.

Some web pages may also contain content from other sites like YouTube or Flickr, which may set their own cookies. Also, if you Share a link to an ILS page, the service you share it on (e.g. Facebook) may set a cookie on your browser.

Advertising cookies

Some websites use advertising networks to show you specially targeted adverts when you visit. These networks may also be able to track your browsing across different sites. We don’t set advertising cookies.

Session cookies

These are stored while you’re browsing. They get deleted from your device when you close your browser e.g. Internet Explorer, Safari or Google Chrome

Persistent cookies

These are saved on your computer. So they don’t get deleted when you close your browser.

We use persistent cookies when we need to know who you are for more than one browsing session. For example, we use them to remember your preferences for the next time you visit.

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[x_image type=”circle” float=”right” src=”http://irishlitsoc.org/wp-content/uploads/2018/04/privacy.jpg” info=”none” info_place=”top” info_trigger=”hover”] The ILS is committed to safeguarding your personal information. Whenever you provide such information, we are legally obliged to use your information in line with all applicable laws concerning the protection of personal information, including the EU GDPR legislation (see above).

The ILS website contains hyperlinks to websites owned and operated by third parties. These third party websites have their own privacy policies, and are also likely to use cookies, and we therefore urge you to review them. They will govern the use of personal information you submit when visiting these websites, which may also be collected by cookies. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk. If you purchase tickets using PayPal from the ILS site you should be aware that you are then engaging with PayPal and that all such transactions are subject to the PayPal Privacy Policy.[/x_accordion_item]
[x_accordion_item title=”How we use your data”]When you participate in, access or sign up to any of the ILS’s services, activities or online content, such as newsletters, competitions, book tickets for an ILS event or create an account using the ILS’s online registration system we may receive personal information about you. This can consist of information such as your name, email address, postal address, telephone or mobile number or date of birth, as well as information collected about your use of ILS services (such as which ILS events you have visited).

The ILS uses cookies and similar technologies and collects IP addresses (an IP address is a number that can uniquely identify a specific computer or other network device on the internet) and other information about devices from visitors to our website, this data is processed in accordance with the EU GDPR legislation (see above).

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[x_accordion_item title=”Disable Cookies”]Here’s how to prevent new cookies from being installed and how to delete existing cookies. The exact procedure depends on which browser you are using.

Internet Explorer

To prevent new cookies from being installed and delete existing cookies:

http://windows.microsoft.com/en-GB/internet-explorer/delete-manage-cookies

Firefox

To prevent new cookies from being installed:

https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences

To delete existing cookies:

https://support.mozilla.org/en-US/kb/delete-cookies-remove-info-websites-stored

Google Chrome

To prevent new cookies from being installed and delete existing cookies:

https://support.google.com/chrome/answer/95647?hl=en

Safari

To prevent new cookies from being installed and delete existing cookies:

http://help.apple.com/safari/mac/8.0/#/sfri11471[/x_accordion_item]